eFiling Processes  

• eFiling a new case
• eFiling on an existing case
• Checking the Status of my submissions
• Notice of Electronic Filing 'NEF'(e-service)
• How do I know who will be served electronically?

eFiling a new case

The first button on the Home page links you to the process to efile a New Cases. You can also get to the process through the menu eFile. Following is a description of what might occur.

1. Prior to starting this process you will have prepared your documents.
2. You select the option on the home page to create a New Case and you answer the questions in a series of screens about court and case type information.
3. One screen there are two buttons to add party information. The first adds party information of the people you represent. The second button adds all other parties. This will present the 'Add Party' screen.
4. Continue adding parties until you have added all the parties on the case. Remember to fill out all the fields you have and not just the required fields.
5. When you are finished adding party information click on next and you will be presented with the 'Add a Document' screen.
6. The first step to adding a document is to select the category of documents that you are going to upload.
7. Second, if this document requires special conditions such as sealed or confidential you should check those boxes.
8. You then click on the Browse button and locate the document(s) saved to your local directory. This enters the file name into the locate file section.
9. You then click on the Add button. By clicking on this button causes the document to be transfered from your local machine to the court eFlex server the document from your local directory to the Court’s efiling server ready to be included in the submission.
10. Sometimes documents require additional information and if that is the case additional web pages will be presented to collect the data.
11. You can then repeat the steps to add documents if there are more to be included with this submission. If the additional document is an exhibit or attachment you would select the category called Exhibits. Selecting the Exhibit category changes the screen so that no other document type information is needed. Once all the documents are added to the submission the you click on the Next button.
12. Click Ok and you are then presented with the 'Reveiw and Approve' screen. where you are given the option to review the documents and information you have entered for this submission. If this submission requires fees to be paid the review and approve page will include options to include payment informaiton or a checkbox to request a fee waiver. In addition you can add a note addressed to the Clerk at the Court if needed. This note could be about most anything you need to tell the Court Clerk.
13. You then click on the ‘Submit the Filing’ button and a message is displayed
14. A final notitce about the submission will be displayed about how the submission information is stored temporarily.
15. From this point you might consider this task finished, however you can also check the status of your submissions to make sure everything is in good order.

eFiling on an existing case

The second button on the Home page links you to the process to efile on an Existing Cases. You can also get to the process through the menu eFile. Following is a description of what might occur.

1. Prior to starting this process you will have prepared your documents.
2. You select the option on the home page to file to an existing case which takes you to a screen where you identify the case you are going to file against.
3. There are two ways on this screen to identify what case you are going to efile on.
   • The easiest method of identifying what case you are going to efile on is from the list of cases that are displayed. These are cases that have experienced efiling traffic and you are listed as a party on the case. By clicking on one of the case links you will be presented with the 'Add a Document' screen.
   • The other method at the top of the screen allows you to enter a case number and participants last name. If you enter a valid case number and participants last name you will be presented with the 'Add a Document' screen.
4. The first step to adding a document is to select the category of documents that you are going to upload.
5. Second, if this document requires special conditions such as sealed or confidential you should check those boxes.
6. You then click on the Browse button and locate the document(s) saved to your local directory. This enters the file name into the locate file section.
7. You then click on the Add button. By clicking on this button causes the document to be transfered from your local machine to the court eFlex server the document from your local directory to the Court’s efiling server ready to be included in the submission.
8. Sometimes documents require additional information and if that is the case additional web pages will be presented to collect the data.
9. You can then repeat the steps to add documents if there are more to be included with this submission. If the additional document is an exhibit or attachment you would select the category called Exhibits. Selecting the Exhibit category changes the screen so that no other document type information is needed. Once all the documents are added to the submission the you click on the Next button.
10. Click Ok and you are then presented with the 'Reveiw and Approve' screen. where you are given the option to review the documents and information you have entered for this submission. If this submission requires fees to be paid the review and approve page will include options to include payment informaiton or a checkbox to request a fee waiver. In addition you can add a note addressed to the Clerk at the Court if needed. This note could be about most anything you need to tell the Court Clerk.
11. You then click on the ‘Submit the Filing’ button and a message is displayed.
12. A final notitce about the submission will be displayed about how the submission information is stored temporarily.
13. From this point you might consider this task finished, however you can also check the status of your submissions to make sure everything is in good order.

Checking the Status of my submissions

Whenever you eFile something to the court you receive several different statuses back for each submission. The Filing Status screen displays the status of each submission as it is updated until the final status has been received.

Each entry in the list represents the status of a submission.

The statuses that are possible include:

• Package Pending - The documents and data are being prepared in an electronic 'package' to be sent to the Court's Clerk Review system.
• Sent - The documents and data have been transmitted to Clerk Review.
• Received - The documents and data have been received by Clerk Review and the filing time recorded.
• Processing - The documents and data have been checked for viruses and validates who sent the filing and then waits for the clerk to review.
• Filed - The clerk has reviewed your information and a receipt of the results are returned.
• Rejected - The submission was rejected for some reason and the receipt will have a description or reason for the rejection.
• Resubmitted - The submission was rejected and a new want was created with the Resubmit button.

Each entry in the list has a link to the details of the submission. You will use this link to see the final results of your submission. This information will include important information such as the time-stamp your submission received.

When a submission is rejected a 'Resubmit' button appears next to the Rejected status. Clicking on the Resubmit button automatically creates a new submission based on the previously rejected submission. You can then change what was rejected by either deleting the document in question or correcting the informaiton you entered.

If the submission was rejected, the receipt would include a reason field. Sometimes the reasons are automatically generated; for example if one of the documents contained a virus. The Clerk will noramall enter the reason for the rejection.

As mentioned earlier, each entry has a limited amount of time that the status will be viewable. The 'My Filing' screen is not where you should look for case information. That information is available in My Cases.

Notice of Electronic Filing 'NEF'(e-service)

Whenever someone eFiles something on a case that you are involved in the efiling system will send you an email message (assuming your email is correct in your profile and is working) and post the Notification of Electronic Filing 'NEF' to your account.

This will only occur if the case is listed in your My Cases listing. The My Cases list shows the list of cases you are registered as a participant in through the eFiling system. If you should be a participant on a case that is not listed you can eFile a Notice of Appearance on the case and this will add you to the case after the clerk has reviewed and approved your submission.

Each entry in the list represents an NEF sent by someone on the case. By clicking on the link in the entry you can view the Official Notice of Electronic Filing.

Each entry has a link to the documents that were filed. The official notice also has a link the documents. Clicking on one of these links will launch a window to view the documents. While viewing the documents you should save them locally.

The notification information is temporary and is deleted after a certain period of time. You should check each entry and download the documents then delete the notification. The Envelope icon changes once you have clicked on the link to view the documents so that you can tell which notifications you have viewed.

As mentioned earlier each entry has a limited amount of time that the notification will be viewable. The notification section is not where you should look for case information. That information is available in My Cases.

How do I know who will be served electronically?

From the 'My Cases' screen there is a button called Get Service List. This will return a list of who will be served electronically and who you must notify in paper with a paper copy of your submission.